Zoom: Linking It With Your Calendar

Purpose

Connecting your Zoom account with your Google and/or Microsoft calendar, enables you to schedule Zoom meetings, invite people, add notes and attachments right from your calendar.  When you create a meeting via your calendar, you can still go into your Zoom account to change any settings or options.

Steps

  1. Log into your Zoom account and Sign-In via the SS0
  2. If you do not already have any calendar linked with your account, you will see a blue notification at the top of the screen. You can click on "connect" in the alert or just scroll to the bottom of the page, where "connect" takes you anyway.
    alert in blue shading that a calendar isn't linked to the Zoom account
     
  3. At the bottom of the page, click on the Configure button.
    Button to link Zoom and a calendar
  4. Select one calendar to link your Zoom with.  You can link all of these calendars, but have to do them one at a time.
    icons from left to right for Google, Exchange, and Microsoft Office
     
  5. When you click on the platform, make sure the "read" and "write" permissions are selected.
  6. Make sure "Bidirectional sync" is selected.  This means that what you do in Zoom will be shown in your calendar and anything you create in your calendar will show in Zoom.
  7. You will be brought to that program's log-in page (so if you selected Google, you will be brought to your Google sign-in page to verify you are who Zoom thinks you are)
  8. If you return to the same place in Zoom after the first calendar is selected, you will see options for the remaining programs. So it will look like the image below if you linked your Google calendar.
    program symbols for calendars not yet linked
  9. If you want to link any other calendars, repeat steps 5 through possibly 9
  10. As soon as you link Zoom, you will see the ability to schedule a meeting via that calendar
    calendar invitation with a red arrow indicating to click on the drop-down arrow and a red box showing the Zoom option
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